PETITION FOR EXCEPTION TO POLICY

Please note: Submitting a petition with requested documentation and signatures does not guarantee an approval. College of the Desert is required to adhere to conditions and deadline dates mandated by Title 5 Regulations.

Exceptions to COD Policy are considered only when extenuating circumstances beyond the control of the student prevent adherence to policy. “Extenuating circumstances” are verified cases of accidents, injuries, serious illness, or other circumstances beyond your control. Documentation or verification MUST accompany this petition. You will be notified of the decision by phone or email within 15 business days.

Guidelines

Petitions will be denied if submitted without supporting documentation. The documents can be uploaded online using Supporting Documents Upload located in the A&R Forms menu on the student portal.

Type of Petition Request	Petition Requirements and Guidelines
Add/Register after deadline	•Requires student’s statement of extenuating circumstances* which prevented timely enrollment with supporting documentation. •After 1st week of class, requires instructor statement with first and last dates of attendance. •Not accepted if your class attendance began after first census day. •Not accepted for a semester that has already ended. Title 5-58003.1 PLA
Reinstate a dropped class	•Requires instructor statement (or email) approving reinstatement including first and last dates of attendance. PREIN
Drop without “W” after deadline	Not accepted without: •Instructor’s email stating first and last dates of attendance. •Documentation of extenuating circumstances* as per Title 5-58033.1, 55024, 58004 NOTE: “W” will NOT be removed if student attended (or participated in, in the case of on-line) class beyond the “W” deadline regardless of circumstance. PDAD
Drop with “W” after deadline	Not accepted without: •Instructor’s email stating of last date of attendance. •Documentation of extenuating circumstances* as per Title 5-58033.1, 55024, 58004 PDAD
Military withdrawal	•Requires documentation of “call to active duty” as per Title 5-55024.d PDAD
Fee Forgiveness	•Requires student’s statement of extenuating circumstances* and verification that student dropped before deadline, as per Title 5-58508. SPFF
Repeat a class for the third time	•Requires student’s statement including description of change of circumstances that will allow successful completion of class. (COD catalog) PR3X
Repeat a class after receiving passing grade	Requires at least one of the following: •Documentation that class is required for license purposes. •Lapse of at least three years AND proof that a College Program has established a recency policy OR recency prerequisite for the course. Title 5-55023, 55029, 55040, 55041, 55043 PRC+
Change registration priority status	Requires all of the following •Student has over 100 units and has been moved to open enrollment priority. •Student has filed application to graduate and received official evaluation. •Request is for final semester for graduation purposes. PRRP
Change “FW” to “W”	•Requires documentation of extenuating circumstances* as per Title 5-58003.1, 55024, 58004 PFWW

Scan supporting documentation and save in as allowed format (JPEG, PDF, TIFF). Submit using the Supporting Documents Upload in the A&R Forms menu on the Student portal.

*Extenuating circumstances are verified cases of accidents, injuries, serious illness, or other circumstances beyond your control. Documentation includes hospital records, doctor’s letter and/or accident report. Title 5-55024, 55045

Student Information

Last Name*field type single line
Input blocked. Maximum character limit of 4000 characters reached.
First Name*field type single line
Input blocked. Maximum character limit of 4000 characters reached.
Student ID #*field type single line
Must be 7 digits. Example 0123456.
Input blocked. Maximum character limit of 4000 characters reached.
College Email*field type single line
example@mycod.us
Input blocked. Maximum character limit of 4000 characters reached.
Daytime Phone Number*field type single line
Input blocked. Maximum character limit of 4000 characters reached.
Date of Birth*field type date

Choose one:

Please Select One:*field type checkbox
Please Select One:Add class after deadline.Drop class after deadline.Repeat a course for third time. Describe changed circumstances that will allow you to pass the class this time.Restore Registration Priority (see requirements in "Guidelines" above)Other (specify below)
Sem/Yearfield type single line
Example: 12/FA (Character limit 5).
Input blocked. Maximum character limit of 5 characters reached.
Course Codefield type single line
Character Limit 12.
Input blocked. Maximum character limit of 12 characters reached.
Section #field type single line
Character limit 4. Numbers only.
Input blocked. Maximum character limit of 4 characters reached.
Add Codefield type single line
Character Limit 5. Numbers Only.
Input blocked. Maximum character limit of 5 characters reached.
Sem/Yearfield type single line
Example: 12/FA (Character limit 5).
Input blocked. Maximum character limit of 5 characters reached.
Course Codefield type single line
Character Limit 12.
Input blocked. Maximum character limit of 12 characters reached.
Section #field type single line
Character limit 4. Numbers only.
Input blocked. Maximum character limit of 4000 characters reached.
Sem/Yearfield type single line
Example: 12/FA (Character limit 5).
Input blocked. Maximum character limit of 5 characters reached.
Course Codefield type single line
Character Limit 12.
Input blocked. Maximum character limit of 12 characters reached.
Section #field type single line
Character limit 4. Numbers only.
Input blocked. Maximum character limit of 4000 characters reached.
Sem/Yearfield type single line
Example: 12/FA (Character limit 5).
Input blocked. Maximum character limit of 5 characters reached.
Course Codefield type single line
Character Limit 12.
Input blocked. Maximum character limit of 12 characters reached.
Course Titlefield type single line
Input blocked. Maximum character limit of 4000 characters reached.
Other (specify)field type single line
Input blocked. Maximum character limit of 4000 characters reached.
Student Explanation*field type multi line
State your circumstances in as much detail and as clearly as possible. Attach supporting documentation. Maximum Characters 1000.
Input blocked. Maximum character limit of 1001 characters reached.

Student Declaration

Student Initial*field type single line
I declare that all information provided is true and accurate. I understand it is my responsibility to monitor my college email account for results of this request.
Input blocked. Maximum character limit of 2 characters reached.
Student Full Name*field type single line
This constitutes as e-signature.
Input blocked. Maximum character limit of 4000 characters reached.
Date*field type date